PASTORAL COUNCIL OF
DANBURY AND SOUTH
the members of the Parish of the Church of the English Martyrs Danbury, and
Holy Trinity South Woodham Ferrers, affirm that as a community of God's people
we share in the role of Christ as Priest, Prophet and King. We accept the
mission of Our Lord Jesus Christ to carry on the work of salvation. We pledge
our co-operation with the Parish Priest in carrying out the apostolate of the
Church concerning spiritual, educational, pastoral, social and administrative
matters. Together we endorse the formation of a Parish Pastoral Council
do so in response to the recommendations of the Second Vatican Council, which
urged that councils be formed in dioceses and parishes to assist the apostolic
work of the Church.
l - Name
2- The purpose of the Council
3 - Membership
4- Nominations & Elections
7 - Committees
8 - Meetings
ARTICLE 1- NAME
name of this body shall be ‘Parish
Pastoral Council of The English Martyn Danbury & Holy Trinity South Woodham
Ferrers’, hereafter known as 'The
reference to 'Chairman' or 'he' is to be read as both male and female for the
purpose of this Constitution.
ARTICLE 2 -THE PURPOSE OF THE COUNCIL SHALL BE:
(a) To accept
responsibility, with the priest for the life and mission of the Church in the
Parish, and assist in the administration of the Parish through recommendation
and active co-operation.
(b) To act as
an authentic representative voice of the people of God within the parish
provide a frank and honest forum of communication and dialogue regarding Parish
affairs, in the context of an open and prayerful atmosphere.
participate by active co-operation, with the Deanery Pastoral Council and the
Diocesan Pastoral Council, in the total life of the Church within the Diocese.
encourage co-ordination and mutual assistance in the practical working of the
various Parish organisations and co-operate with other religious bodies and
with civic organisations for the common good of the community.
the Council shall perform the following functions:
(f) It shall
prepare annually a statement summarising its activities during the past year
and its plans for the future.
(g) It shall review the financial statement and
approve the Parish budget.
(h) It shall see to the maintenance and good
upkeep of the Parish property and undertake any improvements to the property,
which may be deemed necessary, with appropriate consultation.
ARTICLE 3 - MEMBERSHIP
All members should be practising Catholics
who regularly attend Mass in the Parish.
There are three general categories of
Ex Officio members.
are people who attain membership by virtue of another office and not by
The Parish Priest, the Parish Representative to the Diocesan Pastoral Council,
the Parish Representative to the Deanery Pastoral Council, The Parish
Treasurer, and a Representative from the Parish School - St Joseph's School,
South Woodham Ferrers 5
(b) Elected members are people elected by
the Parish as a whole. There shall be provisionally eight (8), of whom four (4)
will be eligible for re-election each year to ensure continuity of the Council 8 members
(c) Appointed members, The priest, by and
with the advice of the Council, shall have authority to nominate not more than
three (3) persons to be appointed members. The appointed member shall service
on the same terms as the elected members 3
The purpose of such appointees shall be to achieve, so far as practical, a
proper balance among sexes, races, age groups, areas of knowledge and
competence desired on the Council.
Council Members carry an equal vote.
members shall take office at the first regular meeting of the Council following
their election and shall serve until their successors take office.
shall serve for a term of two years. A parishioner may be re - elected upon
completion of their two years service and shall serve for no longer than four
years consecutively. Ex Officio members may serve without time limit. Members
are expected as far as is reasonably possible to attend all meetings.
representation on the SWF Joint Church Council should consist of a minimum of 2
elected members of the Parish Pastoral Council. Such members should be decided
at the first Council meeting following the AGM.
ARTICLE 4 - NOMINATIONS and ELECTIONS
(a) Should an
election be held, any parishioner who has attained the age of sixteen (16)
shall be eligible to vote.
(b) The Council
at the meeting held in the autumn shall appoint a Committee to organise the
nomination and election of 'Elected Members'. The names of candidates shall be
presented to the Council at the October meeting.
the number of candidates exceed those required to maintain a provisional number
of 8 elected members on the Council, in the first instance they will be
regarded as eligible for appointment. Should the numbers exceed both the
available positions for provisional (8) and appointed (3) membership, the
Council will determine if an Election is required to take place at Masses on
the third (3) Sunday of October. If not, the Council may decide to exceed the provisional
number of elected mambers. In the event
of an election, the persons receiving the highest number of votes on the
returned ballot papers shall be declared elected. In the event of a tie the
Council shall vote among themselves for one of the tied candidates.
ARTICLE 5 - OFFICERS
officers shall be a President, Chairman, Vice-Chairman and Secretary. The
Parish Priest shall hold the office of President.
members of the incoming Council shall elect the officers of Chairman
Vice-Chairman and Secretary at a special meeting prior to the Annual General
(c) The Chairman
shall preside at all meetings of the Council. He shall act as a point of
contact for parishioners wishing to enquire about the work of the Council.
Vice-Chairman shall deputise for the Chairman in his absence.
Secretary shall take minutes of all meetings of the Council, and send copies of
such minutes to all members of the Council at least one week prior to the next
scheduled meeting along with the agenda for that meeting.
6 - AGENDA
for the Agenda is to be arranged between the President and the Chairman. Items
to be considered under 'Any Other Business' should be submitted to the Chairman
at least 24 hours in advance.
ARTICLE 7 - COMMITI'EES
Council shall have the authority to create special committees, and to designate
the members of such committees. Each sub-committee shall contain at least one
member of the Parish Pastoral Council.
ARTICLE 8 - MEETINGS
meetings of the-Council shall be held regularly.
There will be a maximum of 12 and a minimum of 6 meetings each year including
meeting held in the month of November shall be known as the Annual General
Meeting and shall be for the purpose of:
Introducing the new Council for the coming year.
Presentation of reports for the past year.
Report (including plans for next year)
Statement from the Treasurer
on Social Events
from Parish Groups
from the Parish Priest.
meetings of the Council shall be open to all parishioners as observers.
Observers may speak at any meeting if so allowed by the Chairman but may not
meetings may be called by the Chairman.
will be decided by the majority of Council Members present at the meeting.
special circumstances the provisions of the Constitution may be temporarily
suspended by a two-thirds majority vote of the Council. Permanent amendments to
the Constitution shall be subject to approval by the Annual General Meeting.